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Executive Assistant and Bookkeeper (25 hours a week)

  • Location

    United Kingdom

  • Sector:

    Accountancy & Finance

  • Job type:

    Permanent

  • Salary:

    £35k prorated

  • Contact:

    Trevor Jackson

  • Job ref:

    195

  • Published:

    about 1 month ago

  • Expiry date:

    2020-07-14

We are looking for a part time Executive Assistant and Bookkeeper to support the day-to- day running of our small, rapidly growing information governance company catering to clients in a vast array of industries (Finance, Insurance, Legal, Pharma and Retail).

This is a varied role and requires someone with all-round experience in PA work, bookkeeping and operations.

We are flexible around how the part time week could be structured, although our preference would be that you work shorter days (5 hours), 5 days per week.

We’re looking for you to be a confident individual who possesses great people and problem- solving skills and who can multitask. The role requires you to run the office, be involved in all

aspects of the business; accounts payable and receivable; bank reconciliations; admin and PA duties, reporting to the Director of Operations and Finance.

Salary and Package:
• £35,000 per annum (prorated)
• Annual bonus – linked to personal performance and a share of annual company profit
• Workplace pension
• 25 days holiday plus Bank Holidays (prorated)

Duties will include, but not be limited to:
• Managing accounts payable and receivable
• Creating purchase orders
• Processing and reconciling client and supplier purchase orders and invoices
• Reconciling bank account and business charge/credit statements2

• Keeping all files updated and in order, maintaining scanned and electronically organised
records
• Financial data input – Accountancy software tool
• Managing client software license purchases and maintenance renewals, liaising with the
Sales team
• Maintaining a record of documents submitted to the accountant on a monthly basis
• Providing monthly, quarterly, annual and adhoc financial reports

• Processing and keeping records of Director’s expenses
• Maintaining company policies and policy compliance registers
• Ensuring insurance policies are kept up to date
• Providing support to meetings
• Providing staff email notifications, scheduled and adhoc emails
• Monitoring office stationery and supplies
• Maintaining accurate HR records, including recruitment, staff onboarding
• Monthly pension contribution processing (using the Aegon SmartEnrol tool) and staff
pension record keeping
• Staff salary data input – Accountancy software tool

Qualifications:
• Professional bookkeeping certifications are desirable, but not essential

Essential Role Requirements:
• Proven work experience as a Finance Administrator, Finance Assistant or similar role

 

• Good understanding of bookkeeping procedures
• Hands-on experience with accounting software - uses Sage
• Sound knowledge and practical experience of Microsoft tools – very strong in Excel
• High degree of accuracy and attention to detail
• Strong administration and organisational skills
• Strong written and verbal communication skills
• Ability to work independently
• Confidentiality